Bookkeeping, done for you Virtual bookkeeping services in Canada

“I’m at the end of another tax year with no tracking done. So I download everything from the bank and type it into a spreadsheet. There has to be a better way.”

That’s a real message from a Canadian business owner, and if it sounds familiar, there is a better way. It’s called virtual bookkeeping, and it means you never have to type a bank statement into a spreadsheet again.

Here’s the short answer. A virtual bookkeeper keeps your books in cloud accounting software like Xero or QuickBooks Online, from anywhere in Canada. Your bank and payment accounts feed in automatically. You snap or forward your receipts. We reconcile everything every month, keep your GST/HST on track and send you reports you can actually read. No office visits, no shoebox of receipts, no week of digging at tax time.

What a virtual bookkeeper does every month

• Reconciles every account. Bank, credit cards, PayPal, Stripe, Square, Shopify — so the books match what actually happened.
• Matches receipts and categorizes expenses, so nothing you’re entitled to claim gets missed. (Here’s what you can write off.)
• Tracks GST/HST on every sale and expense, so your return is a quick review instead of a scramble. (New to it? Start with how GST/HST works for your business.)
• Sorts out the messes apps leave behind. Payment fees taken before deposits land, several sales paid out in one lump, the same sale counted twice.
• Sends you clear monthly reports and explains them in plain English.
• Answers your questions. By email or message, same as you’d ask a friend who happens to know this stuff.

What you do (it’s about five minutes)

• Snap a photo of a receipt, or forward the email it came in. That’s it — it goes straight into your accounting software.
• Answer the odd question: “What was this $212 at the hardware store for?”
• Glance at your monthly report and ask us anything that doesn’t make sense.

No judgment if you’re starting from a mess. Most people who come to us are behind, and we start by catching you up.

Is virtual bookkeeping right for you?

It suits almost any Canadian small business that’s outgrown the spreadsheet — or never really had one. We see a lot of:

• Online businesses selling through Shopify, Stripe, PayPal, courses and memberships, where sales come from five places at once.
• Trades and contractors who run jobs all day and do paperwork at the kitchen table at night. Snap a picture of your receipts and upload them to Hubdoc, with no office visit needed. More on bookkeeping for tradespeople.
• Wellness practitioners on Jane App. Massage therapists, acupuncturists and other clinics. We work with your Jane reports to get the right information into your books, and not more than you need.
• Anyone who’s behind and dreading tax time.

Virtual vs. local bookkeeper: does it matter where we are?

Not for your books. CRA rules are the same across Canada, and the parts that change by province — GST, HST, PST — are part of what we track every month. We’re based on Vancouver Island and work with business owners across the country, fully online.

What matters more than location: does your bookkeeper explain things without making you feel dumb, answer when you ask, and tell you before something becomes a problem? That’s the part we care about most.

What does a virtual bookkeeper cost?

It depends on how many accounts you have and how much is going on each month. At the time of writing, our monthly packages start at $399/month + GST, and the Books Check-Up — a one-time review if you’re doing your own books — starts at $147 + GST. See current packages and pricing.

Payroll, year-end and tax returns can be added as your business needs them.

Ready when you are Two easy ways to start

• Want it done for you? Book a free 15-minute video call and we’ll talk through what you need. Rather write it out? Email team@kcandcompany.ca with a few details about your business.
• Doing your own books and want them checked? The Books Check-Up is a flat-fee review — we look at what you’ve done, flag what’s off and walk you through it.